[{"data":1,"prerenderedAt":697},["ShallowReactive",2],{"navigation_docs_en":3,"-en-communication-and-scheduling-managing-your-schedule":137,"-en-communication-and-scheduling-managing-your-schedule-surround":692},[4,22,39,56,85,98,115,128],{"title":5,"path":6,"stem":7,"children":8,"page":21},"Getting started","\u002Fen\u002Fgetting-started","en\u002F1.getting-started",[9,13,17],{"title":10,"path":11,"stem":12},"Adding a new client","\u002Fen\u002Fgetting-started\u002Fadding-a-client","en\u002F1.getting-started\u002F1.adding-a-client",{"title":14,"path":15,"stem":16},"Installing the Kahunas app","\u002Fen\u002Fgetting-started\u002Finstalling-the-kahunas-app","en\u002F1.getting-started\u002F2.installing-the-kahunas-app",{"title":18,"path":19,"stem":20},"Understanding your dashboard","\u002Fen\u002Fgetting-started\u002Funderstanding-your-dashboard","en\u002F1.getting-started\u002F3.understanding-your-dashboard",false,{"title":23,"path":24,"stem":25,"children":26,"page":21},"Clients and 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community","\u002Fen\u002Fcontent-and-community\u002Fmanaging-your-community","en\u002F6.content-and-community\u002F2.managing-your-community",{"title":112,"path":113,"stem":114},"Sharing content with clients","\u002Fen\u002Fcontent-and-community\u002Fsharing-content-with-clients","en\u002F6.content-and-community\u002F3.sharing-content-with-clients",{"title":116,"path":117,"stem":118,"children":119,"page":21},"Automation and AI","\u002Fen\u002Fautomation-and-ai","en\u002F7.automation-and-ai",[120,124],{"title":121,"path":122,"stem":123},"Getting started with Crew","\u002Fen\u002Fautomation-and-ai\u002Fgetting-started-with-crew","en\u002F7.automation-and-ai\u002F1.getting-started-with-crew",{"title":125,"path":126,"stem":127},"Setting up automations","\u002Fen\u002Fautomation-and-ai\u002Fyour-first-automation","en\u002F7.automation-and-ai\u002F2.your-first-automation",{"title":129,"path":130,"stem":131,"children":132,"page":21},"Billing","\u002Fen\u002Fbilling","en\u002F8.billing",[133],{"title":134,"path":135,"stem":136},"Managing client billing","\u002Fen\u002Fbilling\u002Fmanaging-client-billing","en\u002F8.billing\u002F1.managing-client-billing",{"id":138,"title":91,"body":139,"description":685,"extension":686,"links":687,"meta":688,"navigation":689,"path":92,"seo":690,"stem":93,"__hash__":691},"docs_en\u002Fen\u002F5.communication-and-scheduling\u002F1.managing-your-schedule.md",{"type":140,"value":141,"toc":673},"minimark",[142,146,152,162,167,187,196,199,293,296,302,309,313,361,402,408,411,422,440,452,458,462,489,513,519,522,526,532,538,548,554,558,579,585,591,595,602,641,644,648,662],[143,144,145],"p",{},"Use Schedule to plan appointments, set aside time for your own work and review client requests. You can also show workout and cardio activity alongside your calendar events.",[147,148],"guide-video",{"library-id":149,"title":150,"video-id":151},"757500","Managing your schedule video guide","001ca92c-d33f-4533-8540-83d70f8e84d9",[153,154,155,159],"details",{},[156,157,158],"summary",{},"Read video transcript",[143,160,161],{},"Open Inbox, then Schedule. Choose Add event. Leave Client empty and name your event. Set the start and end times. Add any details, leave reminders off, and save. Open the event from your calendar. Check the saved details before closing.",[163,164,166],"h2",{"id":165},"navigate","Find the date and activity",[143,168,169,170,174,175,178,179,182,183,186],{},"Open ",[171,172,173],"strong",{},"Inbox → Schedule",". Choose ",[171,176,177],{},"Week"," for your daily workload or ",[171,180,181],{},"Month"," for a wider view. Use the arrows to move through dates, or select ",[171,184,185],{},"Today"," to return to the current period.",[143,188,189],{},[190,191],"img",{"alt":192,"height":193,"src":194,"width":195},"The Inbox menu with Schedule beside the calendar.",720,"\u002Fguides\u002Fmanaging-your-schedule\u002F01-inbox-menu.png",1280,[143,197,198],{},"Use the filters to choose what you see:",[200,201,202,215],"table",{},[203,204,205],"thead",{},[206,207,208,212],"tr",{},[209,210,211],"th",{},"Filter",[209,213,214],{},"What it shows",[216,217,218,229,239,249,259,269,279],"tbody",{},[206,219,220,226],{},[221,222,223],"td",{},[171,224,225],{},"Events",[221,227,228],{},"Calendar entries, including appointments and reminders.",[206,230,231,236],{},[221,232,233],{},[171,234,235],{},"Workouts",[221,237,238],{},"Client workout activity.",[206,240,241,246],{},[221,242,243],{},[171,244,245],{},"Cardio",[221,247,248],{},"Client cardio activity.",[206,250,251,256],{},[221,252,253],{},[171,254,255],{},"Training phase",[221,257,258],{},"Training phases and workouts within those phases.",[206,260,261,266],{},[221,262,263],{},[171,264,265],{},"All-day",[221,267,268],{},"Include or hide all-day calendar entries.",[206,270,271,276],{},[221,272,273],{},[171,274,275],{},"Reminders",[221,277,278],{},"Include or hide reminder entries.",[206,280,281,286],{},[221,282,283],{},[171,284,285],{},"Everyone",[221,287,288,289,292],{},"Choose whose calendar to view from your coaching team. Use ",[171,290,291],{},"Only me"," for your own entries.",[143,294,295],{},"The team filter selects coaches and staff. Choose a client inside an event when you want to attach that event to them.",[143,297,298],{},[190,299],{"alt":300,"height":193,"src":301,"width":195},"The Month view with activity filters, team selection, Availability and Add event.","\u002Fguides\u002Fmanaging-your-schedule\u002F02-add-event.png",[143,303,304,305,308],{},"Opening a workout, cardio activity or training phase shows its details. Use its ",[171,306,307],{},"Open"," control to go to the related record. You edit calendar events in the event editor.",[163,310,312],{"id":311},"create","Add an event",[314,315,316,324,331,342],"ol",{},[317,318,319,320,323],"li",{},"Select ",[171,321,322],{},"Add event",".",[317,325,326,327,330],{},"Under ",[171,328,329],{},"Client",", search for and select the person the event belongs to. Leave it empty for your own planning time. Selecting several clients creates a separate event for each person.",[317,332,333,334,337,338,341],{},"Choose a ",[171,335,336],{},"Type"," and enter a ",[171,339,340],{},"Title"," that you will recognise later, such as “Weekly planning”.",[317,343,344,345,348,349,352,353,356,357,360],{},"Set ",[171,346,347],{},"Starts at",". For ",[171,350,351],{},"Event"," and ",[171,354,355],{},"Other",", set ",[171,358,359],{},"Ends at"," after the start.",[200,362,363,372],{},[203,364,365],{},[206,366,367,369],{},[209,368,336],{},[209,370,371],{},"Use it for",[216,373,374,383,393],{},[206,375,376,380],{},[221,377,378],{},[171,379,351],{},[221,381,382],{},"An appointment or block of time, with a start and end.",[206,384,385,390],{},[221,386,387],{},[171,388,389],{},"Reminder",[221,391,392],{},"A dated reminder with a start time and no end time.",[206,394,395,399],{},[221,396,397],{},[171,398,355],{},[221,400,401],{},"Another kind of calendar entry with a start and end.",[143,403,404],{},[190,405],{"alt":406,"height":193,"src":407,"width":195},"A new Weekly planning event with no client selected and a half-hour time range.","\u002Fguides\u002Fmanaging-your-schedule\u002F03-event-details.png",[163,409,410],{"id":153},"Review timing and optional details",[143,412,413,414,417,418,421],{},"Timed events use your profile timezone. Check ",[171,415,416],{},"Timezone"," under ",[171,419,420],{},"Settings → General → Logbook and timezone"," if an appointment appears at an unexpected time.",[143,423,424,425,427,428,431,432,435,436,439],{},"Use ",[171,426,265],{}," for an entry that covers a date rather than a specific appointment time. Add a ",[171,429,430],{},"Location",", write a ",[171,433,434],{},"Description",", and choose a ",[171,437,438],{},"Color"," if that helps you recognise the entry.",[143,441,442,445,446,448,449,451],{},[171,443,444],{},"Send reminder"," controls notifications. For an event with a client, reminders can go to both you and that client. For an unassigned event, they can go to you. Leave this option off if you only want the calendar entry. Choosing the ",[171,447,389],{}," type and turning on ",[171,450,444],{}," are separate choices.",[143,453,454],{},[190,455],{"alt":456,"height":193,"src":457,"width":195},"The event details with Send reminder off, a location, a description and Save event.","\u002Fguides\u002Fmanaging-your-schedule\u002F05-review.png",[163,459,461],{"id":460},"repeat","Set a repeating event",[143,463,464,465,352,467,469,470,473,474,477,478,417,481,484,485,488],{},"For ",[171,466,351],{},[171,468,355],{},", choose ",[171,471,472],{},"Daily",", ",[171,475,476],{},"Weekly"," or ",[171,479,480],{},"Monthly",[171,482,483],{},"Recurrence",". Keep ",[171,486,487],{},"None"," for a single event.",[314,490,491,494,501,507],{},[317,492,493],{},"Set the start and end for one occurrence.",[317,495,496,497,500],{},"Choose the frequency and enter an ",[171,498,499],{},"Interval",". Weekly with an interval of 1 means every week; 2 means every two weeks.",[317,502,344,503,506],{},[171,504,505],{},"Until"," to the date you want the series to end.",[317,508,509,510,512],{},"Review ",[171,511,359],{}," again before saving. Choosing a frequency can shorten an end date that would overlap the next occurrence.",[143,514,515],{},[190,516],{"alt":517,"height":193,"src":518,"width":195},"Weekly recurrence selected with an interval of 1 and an Until date.","\u002Fguides\u002Fmanaging-your-schedule\u002F08-recurrence.png",[143,520,521],{},"Treat repeating entries as one series. You cannot move a single occurrence by dragging it, and changing the series start time is restricted. Changes such as a new title apply to the series. Deleting an occurrence deletes the whole series.",[163,523,525],{"id":524},"save","Save, check and change an event",[143,527,319,528,531],{},[171,529,530],{},"Save event"," and wait for the editor to close. Find the event on the calendar, then open it to check the title, dates and client. If the editor stays open with a validation message, correct the field before saving again.",[143,533,534],{},[190,535],{"alt":536,"height":193,"src":537,"width":195},"Weekly planning saved on the October calendar.","\u002Fguides\u002Fmanaging-your-schedule\u002F06-saved-calendar.png",[143,539,540,541,543,544,547],{},"To make a change, open the event, edit its details and select ",[171,542,530],{},". ",[171,545,546],{},"Cancel"," closes the editor without saving your changes. For an editable event that does not repeat, you can also drag it to another time in the calendar; it keeps the same duration.",[143,549,550,553],{},[171,551,552],{},"Delete event"," removes the entry as soon as you select it. There is no extra confirmation in this editor. Check the title and whether it repeats before deleting it.",[163,555,557],{"id":556},"working-hours","Set your working hours",[143,559,319,560,563,564,567,568,352,571,574,575,578],{},[171,561,562],{},"Availability"," to open ",[171,565,566],{},"Working hours",". Turn on the days you work, set a ",[171,569,570],{},"Start time",[171,572,573],{},"End time"," for each, then select ",[171,576,577],{},"Save hours",". Turn a day off when you do not work that day. Each end time must be later than its start time.",[143,580,581],{},[190,582],{"alt":583,"height":193,"src":584,"width":195},"Working hours with daily switches, start and end times, and Save hours.","\u002Fguides\u002Fmanaging-your-schedule\u002F09-working-hours.png",[143,586,587,588,590],{},"The busy bars in ",[171,589,177],{}," view compare booked time with these hours. Use them to review your workload; setting working hours does not prevent you from adding an event outside those hours.",[163,592,594],{"id":593},"requests","Review client requests",[143,596,597,598,601],{},"The ",[171,599,600],{},"Requests"," section lists client appointments awaiting a decision. Open a request to review the client, date, time and details. Check any clash warning before accepting it.",[603,604,605,614,632],"ul",{},[317,606,319,607,610,611,613],{},[171,608,609],{},"Approve"," to accept the request. The ",[171,612,609],{}," button on the request card also submits that decision.",[317,615,616,617,620,621,624,625,628,629,323],{},"To decline, select ",[171,618,619],{},"Decline"," on the card to open the review, then ",[171,622,623],{},"Reject",". Add a ",[171,626,627],{},"Rejection reason"," if useful and select ",[171,630,631],{},"Confirm rejection",[317,633,424,634,637,638,640],{},[171,635,636],{},"Back"," to leave the rejection step or ",[171,639,546],{}," to close the review without making a decision.",[143,642,643],{},"Opening a request does not approve or reject it. Contact the client first if you need to agree on a different time.",[163,645,647],{"id":646},"find-missing-event","Find an event that seems to be missing",[143,649,650,651,653,654,477,656,658,659,661],{},"Check the selected date, activity filters and team filter. Turn ",[171,652,225],{}," on for calendar entries, and check ",[171,655,265],{},[171,657,275],{}," if either applies. Use the ",[171,660,185],{}," list for the current day.",[143,663,664,665,352,667,669,670,672],{},"If a new event is missing, return to the editor and check for a required title or an incomplete time range. ",[171,666,351],{},[171,668,355],{}," need an end after their start; ",[171,671,389],{}," only needs its start. For a repeating entry, check the interval, end date and duration of one occurrence.",{"title":674,"searchDepth":675,"depth":675,"links":676},"",2,[677,678,679,680,681,682,683,684],{"id":165,"depth":675,"text":166},{"id":311,"depth":675,"text":312},{"id":153,"depth":675,"text":410},{"id":460,"depth":675,"text":461},{"id":524,"depth":675,"text":525},{"id":556,"depth":675,"text":557},{"id":593,"depth":675,"text":594},{"id":646,"depth":675,"text":647},"Add events and reminders, set working hours, manage repeating appointments, and review client requests in your Kahunas calendar.","md",null,{},true,{"title":91,"description":685},"de9p-w2sdL0WQveuJW67PUjLfwyQ70H-l7q3Ilu5I2c",[693,695],{"title":82,"path":83,"stem":84,"description":694,"children":-1},"Build a daily habits form, choose how clients answer, assign it and review their progress.",{"title":95,"path":96,"stem":97,"description":696,"children":-1},"Send client messages, share files and recordings, manage group chats, and keep track of replies in Kahunas.",1792652754326]